What We Do
Our team has got you covered
at any level of Operations Management that you might need.
From complete and overall management to filling the gaps needed for an individual event or trip, we can support your team as needed, without entering into a costly contract for more services than you need.
Overall
Campaign
Operations & Logistics
We have the experience to manage your Operations and Logistics at any level.
Depending on your needs, we can embed directly with your team and assume an in-house role, or we can work with your existing team to bring them up to the task of meeting your short- and long-term goals.
Operations Planning
Logistics Support
Scheduling
Operational Budgeting
Special Project Management
Event
Management
Our team has got you covered at every level of event management that you might need.
We’ve managed teams ranging from 1 – 500+, so we can handle a challenge. We’ll work with your team from strategic planning to overall event execution.
Conceptualization and Design
Strategic Planning
Participant Management
Event Execution
Security
Contract Staff Scaling
Production and Sourcing
Guest Experience
Media Logistics
Full Trip
Planning
We’re no stranger to planning trips. From single day trips to weeks-long tours, we’ll work with you team on an overall travel strategy to ensure your trips get the most bang for their buck. We will ensure that each event on your trip maintains operational integrity and continuity.
Conceptualization
Organizing
Scheduling
Travel Management
Motorcade Management
Trip Directing
Not sure what kind of events you want to do? Take a look at some of the types of events we have supported in the past.
We have the experience to manage your Operations and Logistics at any level.
Depending on your needs, we can embed directly with your team and assume an in-house role, or we can work with your existing team to bring them up to the task of meeting your short- and long-term goals.
Overall Campaign Operations & Logistics
Operations Planning
We have practical, hands-on experience at every level of campaigns and can help you create a comprehensive operations plan that can be scaled up or down as needed.
To ensure that your campaign runs smoothly and achieves its goals, we prioritize maintaining operational integrity, proper scheduling, strategic planning, contracting, and strong internal communications.
With our extensive experience, we can help campaigns of any size and with any goal to grow and succeed.
Logistics Support
Logistics ties everything together.
We can help you understand what your logistical priorities should be, so that you can adequately support your team.
From managing travel and events to coordinating with other campaigns, surrogates, PAC’s, stakeholders, etc., we can help you get an understanding of what you need to do now so you can prioritize tasks and avoid being caught off guard by unknown-unknowns later, preventing costly last-minute adjustments or purchases
Scheduling
Proper scheduling is perhaps the most underrated position. Your operation is only as good as your scheduler.
Proper event request management ensures that the right information is available to decision-makers for action. Once decisions are made, the scheduler works with the team to build a schedule that maximizes the day and makes sense.
The schedule must reflect the principal's preferences, including times and locations for meals and start and end times that allow them to be effective. Understanding scheduling basics also enables the campaign to make the most of travel time by adding relevant additional local stops.
Operations Budgeting
We will help you design a financial plan for day-to-day operations and expenses, including costs associated with advertising, events, staff salaries, and travel expenses. The purpose is to plan and control the use of financial resources, make informed decisions about resource allocation, and ensure the campaign can meet its financial obligations.
Once the operational budget is created, it serves as a roadmap for financial decision-making throughout the campaign and is critical for monitoring financial performance and identifying areas where changes need to be made to achieve campaign goals.
Special Project
Management
Special project management involves planning, executing, and controlling specific initiatives or projects critical to the campaign's success that don’t necessarily fall on a traditional role.
Some examples of special projects would be the logistics effort associated with caucusing or driving the coordination for a national convention.
The purpose is to achieve project goals and ensure efficient and effective execution, involving identifying requirements, setting objectives, developing plans, managing resources, and monitoring progress to ensure timely and budget-compliant project completion.
Successful special project management is essential in political campaigns to ensure campaign goals are met.
Our team has got you covered at every level of event management that you might need.
We’ve managed teams ranging from 1 – 500+, so we can handle a challenge. We’ll work with your team from strategic planning to overall event execution.
Event Management
Strategic Planning
By working closely with your campaign team, we can develop a comprehensive plan that aligns with your campaign's goals and identifies the resources and tasks needed to execute successful events.
This includes developing a creative vision for events that effectively communicates your message and resonates with attendees.
We can also help with the design elements of events, such as branding, signage, and décor, to ensure they effectively convey your message and build excitement among supporters.
Our team has a deep understanding of the political landscape, allowing us to identify
potential challenges and opportunities and adapt to changing circumstances.
Conceptualization & Design
We know firsthand how important it is to develop a creative and effective vision for your events.
With careful consideration of branding, messaging, and décor, we can help you create events that resonate with your target audience and effectively communicate your campaign message.
From the initial idea to the final execution, our team can work with you every step of the way to ensure your events are well-planned and executed flawlessly.
A well-designed event can build excitement and enthusiasm among your supporters, while a poorly planned event can have the opposite effect. With our expertise in event management and design, we can help you create impactful events that leave a lasting impression on your audience and help you achieve your campaign goals.
Participant Management
Our team is highly skilled in managing event participants and stakeholders, providing clear information, and guiding them to the correct location for seamless event execution.
Additionally, we have a proven track record of handling unforeseen changes efficiently and calmly to ensure that the event runs smoothly and naturally.
Contract Staff Scaling
Staffing is a major hurdle when it comes to scaling. However, we have a pool of capable and reliable individuals who can be enlisted to work for a solitary occasion or for multiple events over the course of a few weeks. Whether you need staffing for all of your events or just a someone to integrate with your main team, we can cater to your specific requirements.
We can provide staffing solutions that align with most budget constraints.
Production & Sourcing
Having organized events across the globe, our team has had the opportunity to work with almost every major and minor production vendor in the industry. This has given us deep insight into understanding the strengths and weaknesses of different production companies in various geographical areas.
We have a unique advantage in knowing who owns equipment and who may be renting it, then marking up their rate.
Additionally, we can identify the vendors that have the experience needed to deliver the caliber of event we expect.
Day of Event Execution
When you think of advance, this is typically what you think of; and we are experts at it.
Our team is well-versed in the art of being proactive and prepared. We understand that each event is unique, but our ability to remain calm and collected under pressure is a key factor in our success.
Our team has honed this skill through years of experience, and it cannot be learned strictly by observing.
We have a proven track record of successfully managing a variety of event types, including large-scale events with complex schedules, photo lines, media gaggles, business tours, meet and greets, roundtables, and press events. With our extensive expertise, there is no event that can surprise us.
Guest Experience
Events that are successful typically involve inviting guests or members of the public.
Our team has a strong understanding of how people navigate and flow through events, which we leverage to curate a seamless and unforgettable experience for our guests.
Moreover, our expertise allows us to strategically plan the positioning and layout of the guests experience to capture the desired press shots for maximum impact.
Whether guests are required to take a seat upon entering or pass through security in a queue, we have mastered the art of strategic line organization for events that may involve longer waiting times.
To enhance the experience, we often arrange for food trucks and live entertainment, creating a unique and enjoyable atmosphere for guests as they queue. We affectionately refer to this approach as the "Disneyland" experience.
Event Security
Our network includes multiple security firms that specialize in political events and are well-versed in the rules of engagement.
It's worth noting that we only collaborate with security companies that prioritize non-confrontational methods. The firms we partner with have ample experience operating in our setting and are accustomed to working seamlessly alongside different protective details, while ensuring a hassle-free experience.
Media Logistics
We offer flexible media logistics solutions for political campaigns, which can be tailored to either lead or support your existing media teams. Whether it’s tracking media RSVP responses, or providing on-site support, we can help streamline your media operations.
Our meticulous planning for press coverage includes provisions for separate press entrances, press risers, workspaces, dedicated internet, audio feeds, and careful consideration of shots, including cut shots and buffer shots, when necessary.
Additionally, we can work closely with your team to plan press movements during events such as business tours or retail stops. Our goal is to ensure that every movement is executed seamlessly, enabling the press to capture the footage that you plan for.
We’re no stranger to planning trips. From single day trips to weeks-long tours, we’ll work with you team on an overall travel strategy to ensure your trips get the most bang for their buck. We will ensure that each event on your trip maintains operational integrity and continuity.
Full Trip Planning
Conceptualization
The Idea Phase – It's important to have a clear purpose and message in mind when planning a trip, such as meeting with voters or stakeholders, speaking at conferences or events, attending fundraisers, taking a listening tour, or building relationships with other political leaders.
Once you have a clear understanding of your objectives, we can work with you to develop a detailed itinerary that maximizes your time and resources. This might involve adding off the record stops, adding stops that promote your message, or scheduling a photo opportunity for social media.
Throughout the planning process, we'll also help you think through the logistical details of your trip, such as transportation, lodging, and meals. By taking a strategic and organized approach to trip planning, you can ensure that your time on the road is both productive and meaningful.
Organizing
The Planning Phase – Once you’ve identified the purpose and goals of your trip, we can begin to put together a detailed plan on how to achieve your objectives, by arranging all necessary logistics to make the trip happen.
During the planning phase, we will help you secure travel and accommodations, and confirmations for meetings or events that you wish to attend. This will involve crafting a comprehensive trip book, outlining a breakdown of estimated timing for each activity on your trip.
It's important to involve all stakeholders in the planning phase so that they can provide input and feedback, ensuring that everyone's needs and preferences are considered. By working together, we can create a well-organized and comprehensive plan for your trip.
Scheduling
The Finalizing Phase – After the trip has been organized, we will begin to schedule each event and activity down to the minute. This will involve setting specific dates and specific times for travel, meetings, events, and any other activities included in the trip.
A final trip itinerary will be produced and distributed to all members of the traveling party. This will ensure that everyone has a clear understanding of the schedule and knows where they need to be at any given time.
Once the itinerary is finalized, the trip is ready to begin, and everyone can be confident that they have a clear plan in place for a successful and productive trip.
Travel Management
Sometimes referred to as a Trip Coordinator, we will work closely with the advance team, traveling party, and other stakeholders to ensure that all travel logistics are taken care of.
This would involve booking commercial travel options for the advance team and stakeholders who are not traveling with the official party, as well as coordinating private travel for the official party. To help keep costs down, we would assist you in finding discount travel options, such as making room blocks or taking advantage of corporate rates whenever possible.
Once all travel arrangements have been made, your travel management team would be responsible for sending out the travel details and trip books to the respective travelers. This would ensure that everyone has the necessary information to travel smoothly and efficiently, without any hiccups or delays.
Motorcade Management
We’ll work closely with the security detail to order and arrange appropriate vehicles, while also coordinating with the scheduler to ensure adequate space for everyone. To maximize the effectiveness of the motorcade, we will ensure that there is enough space for a quick drop-off at each event and that the vehicles are strategically repositioned for a speedy departure. This will help to keep the traveling party on schedule and avoid any delays or disruptions.
We’ll also be responsible for coordinating Independent Staff Movements (ISM’s) for a member of the traveling party who needs to meet the team on-site or depart early and will not be riding in the official motorcade. By working closely with the security detail and other key stakeholders, we can ensure that the motorcade and any related transportation logistics are executed flawlessly, allowing the campaign to proceed smoothly and efficiently.
Trip Directing
Having a skilled and experienced Trip Director is essential for ensuring the success of all trips. We can staff you as Trip Director or offer training to a member of your team.
As a key member of the traveling party, the Trip Director will be responsible for overseeing all aspects of the trip from start to finish.
They will be responsible for the traveling party adhering to the schedule and briefing materials and will supervise that all aspects of the trip are going as planned.
The Trip Director will be the main point of contact for the traveling party for any issues while on the road. They will work closely with headquarters staff, the advance team, the political team, and the stakeholders to ensure that all relevant information is communicated clearly and that everyone is on the same page, so that nothing is lost in translation.
